Billing Process

We understand the need to close out a vendor invoice or period as soon as possible to be signed off and submitted to accounting. Any delays or lack of accuracy delays the process and produces a negative ripple effect.

Invoices are produced weekly unless a specific arrangement is made with different terms. They are compiled from our live system and generated automatically per customer, per location, and reflect real time information. Upon the completion of any event this information is produced automatically with a backup of schedules or timesheets, and delivered in a PDF format with no delays.

We have achieved a live billing system in all operating states, which means that there is nothing reproduced for an invoice, only reviewed. A security officer is able to arrive to a site and clock in only from an identified and approved caller ID within their specified shift time. The system then accepts the clock in/out and signs the security officer in only after entering their personal ID code. This is then automatically registered on our dispatch screen as “in or out”. This process is done for all locations and shifts 24/7 by our live command center.

At the end of the payroll/billing cycle an account manager is able to print out a report and operationally review the timesheets for all sites. This is then submitted to accounting, which does an overall accounting review. Reports are never reproduced, only reviewed using real time information with no human error. Once approved, all invoices are generated automatically showing live details. These reports are then packaged in PDF format and emailed electronically to the client’s accounting departments. This has not only improved our infrastructure tremendously, but has made it apparent to our clients that we can provide a timely invoice that is error free.

Our uniforms are law enforcement grade; built to withstand the toughest environments, while looking professional. We have different attire for any situation, such as Class A uniforms, blazers, Military BDUs, and suit and tie outfits. We can also provide traffic safety vests, cold and snowy weather uniforms, and rain suits if the weather permits. Equipment provided for duty belts range from flashlights, handcuffs, tasers, firearms, radios, various types of ear pieces, batons, zip ties, gloves, and pepper spray, as qualified training allows.

Admiral Security Services, Inc. owns and operates a  fleet of commercial vehicles ranging from ex-police Crown Victoria’s, to 4×4 pickup trucks, fuel efficient patrol vehicles, 15 passenger transport vans, and even golf carts.

Admiral Security Services, Inc. uses state of the art hosting servers, professional services, cloud based platforms, live and fully automated dispatch, scheduling and billing software, biometric clock-ins, and VoIP telecommunications. In addition, we are a paperless company. All security officer related forms are submitted on tablets and iPads, which enable quick collection of information submitted to our server that can be reviewed by the command center and submitted for client reports. Having access to this up to date information online allows Admiral Security Services, Inc. to field information and produce answers immediately. It also provides efficiently seamless access to information and the ability to act immediately, submitting any relevant information to appropriate parties for resolution. This process helps us work more efficiently and provide better service to our customers.

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